Privacy Policy
Last updated: 10 November 2025
In a nutshell
We collect your details to run and improve Origin Stories Africa events, communicate with you, and - if you opt in-share future opportunities. We never sell your data. You can opt out or delete your data anytime by emailing aoriginstories@gmail.com.
1. Controller and Representatives
- • Controller: Maple Team T/A Origin Stories
- • Information Officer:: Will Green [aoriginstories@gmail.com]
- • Registered Office: 24 Apapanthus Avenue, Bellville, South Africa
2. What Data We Collect
- • Contact Data: name, company, job title, email, phone number, LinkedIn profile
- • Registration Data: responses from event forms such as preferences, dietary needs, or badge information
- • Usage Data: IP address, browser type, device, pages visited, and analytics cookies
- • Marketing Preferences: newsletter or event update opt-ins
- • Event Media: photographs or videos captured at events (only with consent)
- • Social Sign-In: limited public profile data when registering through LinkedIn (with authorisation)
3. How and Why We Use Your Data
We use your personal data to:
- • Manage event registrations and logistics
- • Communicate updates and post-event follow-ups
- • Send newsletters and invitations to future events (only if you opt in)
- • Improve our website, content and event experiences
- • Comply with legal, safety and audit obligations
4. Lawful Basis and Retention
| Purpose | Lawful Basis | Retention | Consent Required |
|---|---|---|---|
| Event registration & attendance | Contractual necessity | 12 months post-event | No |
| Operational communication | Legitimate interest | 12 months post-event | No |
| Marketing & newsletters | Consent | Until withdrawn | Yes |
| Photos & video | Consent / Legitimate interest | Up to 5 years | Yes |
| Analytics & cookies | Consent (non-essential only) | 24 months | Yes |
| Security & compliance | Legal obligation / Legitimate interest | 5 years | No |
5. Sharing Your Data
We share personal data only with trusted service providers that help deliver our events - such as ticketing platforms, venues, communication and analytics tools.
We do not sell your data. Sponsors or partners will only receive limited attendee information where it is clearly stated at registration or where you’ve provided explicit consent.
6. International Transfers
Your personal data may be transferred outside South Africa, the UK or the EEA (for example to LinkedIn, Google or Beehiiv).
We ensure equivalent protection using the EU Standard Contractual Clauses (SCCs), the UK International Data Transfer Addendum (IDTA) or other lawful safeguards.
7. Data Retention
- • Registration data is stored for 12 months after an event.
- • Marketing data is retained until you withdraw consent.
- • Financial and compliance records are kept for 5 years.
- • Media content (photos/videos) is stored for up to 5 years. After these periods, all data is securely deleted or anonymised.
8. Cookies & Tracking
Essential cookies keep our site secure and functional.
Non-essential cookies (for analytics or marketing) are used only if you give consent.
9. Your Rights
You may request access, correction, deletion, restriction or portability of your data, or object to processing at any time by emailing aoriginstories@gmail.com.
Regulator Contacts:
- • South Africa: Information Regulator - enquiries@inforegulator.org.za
- • United Kingdom: Information Commissioner’s Office (ICO) - www.ico.org.uk
10. Security
We implement technical and organisational safeguards to prevent unauthorised access, alteration or loss of data. However, no online system is completely risk-free.
11. Breach Notification
If a personal data breach occurs, we will notify the Information Regulator (SA) and/or the ICO (UK) within 72 hours, and inform affected individuals if a high risk is identified.
12. Photos & Video
We may capture and use event photography and video for editorial or promotional purposes.
13. Minors
Our events are designed for adult professionals. We do not knowingly collect or process the personal data of individuals under 16 without verified guardian consent.
14. Contact Us
For any data-related questions or requests, please contact:
Email:aoriginstories@gmail.com
Registered Address: 24 Apapanthus Avenue, Bellville, South Africa
This Privacy Policy operates alongside our Event Terms & Liability Agreement.
© 2025 Origin Stories Africa. All rights reserved.
Compliant with POPIA (South Africa) and UK GDPR & PECR (UK/EU).